| MINUTES: Spring Meadows II Condominium Association November 18, 2011 Board Meeting 10:00 AM Morgan Collins Office 2315 N Susquehanna Trail Ben Glezer presided and called the meeting to order at 10 AM. Board members in attendance were: Glezer, Kimball, Yingling and Hamburger Minutes of the September 23, 2011 Board meeting as posted on the SM2 website were approved. Deficiency Report Status - Ben Glezer met with Keith Ahrens on Nov. 17 to status Deficiency Repair items list. List will be published shortly. - Keith Ahrens will focus on repair list as well as SM2 contracted items right after Thanksgiving. Priority will be roof leaks and interiors. Keith is awaiting bonding information from state; that documentation has been submitted to the state. Keith advised Ben verbally that he (Keith) had workers compensation insurance. Validation that Keith Ahrens has liability insurance, workers compensation insurance and a PAHIC# has not yet occurred. - Keith Hamburger noted that many of the reported patio/cement cracks are normal stress cracks that occur with any new structures and can not be feasibly repaired. - Kim Kimbal will issue a draft repair process for board approval to address current confusion on who to contact for future repairs. Board agreed with Secretary's recommendation that future repair requests must be in writing! - Board agreed that any insurance payment by SM2 to a unit owner requires receipts and/or signed contracts with the unit owners to complete the items in the insurance claim. - Hamburger will re-visit tilted street light pole on Halstead. Must be viewed in a Westerly direction (facing SM1) to note tilt! Declarants Report – Keith Hamburger noted he communicated with Phil Kozak (SM2 Secretary/Treasurer) and there were no issues. Keith Hamburger will investigate with Morgan Collins why model is not being shown every weekend. Landscape Report - Judy Yingling reported that Phase II of the SM2 landscaping has been completed. This included the planting of forsythias and pine tress along Lewisberry retention pond as well as two pine tree replacements on Lewisberry road. The board reviewed and discussed the Secretary/Treasures report. The board wanted to note a job well done by Phil Kozak on budgets; by-law changes/recording and meeting with SM1. Secretary/Treasurers Report (submitted in writing) • Met with President of SM1 to compare budgets 10/17/2011 • Completed arrangements for Board meetings to move to Susquehanna Trail 10/18/2011 • By-laws recorded at courthouse 10/25/2011 • By-laws mailed to all unit owners 11/5/2011 • By-laws as recorded at courthouse were posted on the SM2 website http://www.rriver.com/springmeadowsii/SubMenus/Legal/bylawamend1.pdf • Operations Budget was completed on time (11/1/2011) • A Pro Forma Reserve Budget was necessary as submission deadline for reserve budgets was missed. • Budgets were mailed to unit owners 11/5/2011; there have been no questions about the budgets. • Front door paint color researched, emailed and posted on the SM2 website http://www.rriver.com/springmeadowsii/SubMenus/Miscellaneous/SM2PaintColor.html • Condo Fees: No unit owners are in arrears as of November 2011 • SM2 Website Bank Statements current as of 10/31/2011 ( http://www.rriver.com/springmeadowsii/bank.html ) *Round table items: - Purchasing a Spring Meadows II Website would mean a name change from a “rriver.com” to a more appropriate “springmeadowsii.com” or "sm2hoa.com" designation. Board agrees in principal but tabled final decision as it would like further information on benefit of yearly $120 fee charge. The current SM2 website has been on loan from the Secretary/Treasurer; it (the rriver.com portion) will not be retired if SM2 decides purchase its own website. - Board agrees to have a vote at the next annual meeting to change conflicting language in by laws regarding payment of officers by eliminating by law # 4.9 which would permit payment to the Secretary and the Treasurer and retaining # 3.11 which permits payments to NO officers. The Secretary/Treasurer recused himself totally from the by-law discussions and decision process. - Board agrees with the Secretary's recommendation that all contractors engaged by SM2 for any services must be registered (have a PAHIC#), have insurance and have workmen’s comp insurance. - Satellite Dishes: Board reviewed Secretary's recommendation need to change by law language covering satellite dishes and preliminarily felt current by law language regarding installation of any exterior antennae device was sufficient to cover satellite dishes. (There is no satellite dish reference in our bylaws). Board requested that Phil Kozak investigate SM1 regulations in terms of location/language and provide input at next board meeting to facilitate any by law language change. However, Board agreed that any new satellite dish installation in SM2 will require board approval. - Management Companies – Board reviewed info provided by Kim Kimball. Board agreed that we must have a backup strategy in case we loose some of our key board members to keep SM2 HOA operating without problems. In this regard, the board will continue to investigate and review various Management Companies at upcoming meetings. Next Meeting Date: Friday January 13, 2012 at 10:00 am at Morgan-Collins office (Susquehanna Trail) Adjournment: The meeting was adjourned 11:45 AM Ben Glezer |