MINUTES ANNUAL ASSOCIATION MEETING SPRING MEADOWS II CONDOMINIUM ASSOCIATION SEPTEMBER 15 2011 6:30 PM JOHNSTON'S PARK OWNER PARTICIPATION: 17 OF 33 UNITS IN PERSON; 9 OF 33 UNITS BY PROXY. BOARD PARTICIPATION: GLEZER, KIMBALL, KOZAK, YINGLING.  PRESIDENT BEN GLEZER CALLED MEETING TO ORDER AT 6:30 PM. PRIOR BOARD SERVICE OF GARY HENSEL & JAY STEVENS WAS FORMALLY RECOGNIZED AND APPRECIATED. DECLARANT KEITH HAMBERGER WAS RE-ELECTED TO THE BOARD BY ACCLAMATION; HIS TERM EXPIRES 9/30/2014 OR WHEN HE RELINQUISHES CONTROL. INSTALLED LANDSCAPING WAS REVIEWED; NEW TREES ARE TO HAVE 3 STAKES TOTAL. FINAL DETAILS OF RETENTION POND LANDSCAPING IMPROVEMENTS TO BE DETERMINED DURING THE 9/19 WALK ABOUT. TRIMMING OF ORNAMENTAL GRASS BY UTILITY BOX NEAR 200 HALSTEAD TO BE REVIEWED WITH LANDSCAPER. EXTERIOR PAINT COLOR FORMULAS TO BE COMMUNICATED TO ALL SO THOSE INTERESTED IN DOING THEIR OWN TOUCH UP CAN PROCEED. TWO EDITS WERE MADE TO PROPOSED BYLAW CHANGES: 1 BOARD SIZE IS TO BE AT LEAST 3 PERSONS IF POTENTIAL MEMBERS CANNOT BE FIELDED. 2 "Any other officers may, but need not, be Unit Owners or members of the Executive Board" SHALL BE DELETED FROM PROPOSED BYLAW 4.1. ALL PROPOSED BYLAW CHANGES INCLUDING THE TWO EDITS WERE THEN APPROVED BY ACCLAMATION. NEXT STEP IS FOR DECLARANT TO SIGN OFF ON THE BYLAW CHANGES. THE CHANGES WILL BE RECORDED AT THE COURT HOUSE IF IT CAN BE ACCOMPLISHED WITH ONE FILING ( AND NOT 37 FILINGS ). IF BYLAWS ARE NOT FILED AT COURT HOUSE, THEY WILL BE COMMUNICATED TO NEW OWNERS VIA ATTACHMENT TO A RESALE CERTIFICATE. THE CONDO FEE BUDGET FOR 2012 IS EXPECTED TO BE $190; $150 IS FOR OPERATIONS AND $40 IS FOR RESERVES THE RESERVE STUDY MONTHLY INCREASE OF $30 WAS DISCUSSED AND REVIEWED. MEMBERS WERE SURVEYED AND A ONE STEP FEE INCREASE WAS PREFERRED. IT IS HIGHLY UNLIKELY THAT ANY RESERVE FEES WOULD BE REFUNDED IN THE FUTURE. THE OPERATIONS BUDGET WAS DISCUSSED AND REVIEWED. THERE IS EXPECTED TO BE NO INCREASE FOR 2012.  ASSUMING NO BUDGET SURPRISES & A NORMAL WINTER, A PORTION OF RETAINED EARNINGS SHALL BE RETURNED NEXT SPRING. UNITS WITH A POSITIVE RETAINED EARNINGS BALANCE (ROUGHLY HALF OF THE UNITS) ON 12/31/2011 WILL POTENTIALLY RECEIVE A REFUND. OPERATIONS BUDGET STRATEGY IS TO BUDGET HIGH FOR SNOW REMOVAL EACH YEAR AND REFUND RETAINED EARNINGS WHENEVER WE HAVE A MILD/NORMAL WINTER. THE BOARD RECOMMENDED AND THE ASSOCIATION APPROVED NO 2012 1ST QUARTER ANNUAL EXAMINATION OF BOOKS AND RECORDS. ALL RULES VIOLATIONS PRESENTED TO THE BOARD IN WRITING TO DATE HAVE BEEN ADDRESSED AND ACTED UPON. THE MEETING WAS ADJOURNED AT 7:50 PM            PHIL KOZAK SECRETARY TREASURER